20181212 - Village Council Regular Public Meeting

VILLAGE OF RIDGEWOOD

VILLAGE COUNCIL

REGULAR PUBLIC MEETING

DECEMBER 12, 2018

8:00 P.M.

 

1.   Call to Order - Mayor

2.   Statement of Compliance with the Open Public       Meetings Act

3.   Roll Call - Village Clerk

4.   Flag Salute and Moment of Silence

5.   Acceptance of Financial Reports

6.   Approval of Minutes

7.   Proclamations

     Drive Sober or Get Pulled Over – 2018 Year End     Holiday Statewide Crackdown

8.   Presentation – Presentation by John Antola, NY     Operations, FM Global – Fire Prevention Grant

9.  Comments from the Public (Not to exceed 3              minutes per person - 40 minutes in total)

10.  Village Manager's Report

11.  Village Council Reports

12.  ORDINANCES – INTRODUCTION – RIDGEWOOD WATER

     NONE

13.  ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER

     NONE

14.  RESOLUTIONS – RIDGEWOOD WATER

THE FOLLOWING RESOLUTIONS, NUMBERED 18-354 THROUGH

18-360 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL.  THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:

18-354    Title 59 Approval – Tree Maintenance Services           Approves the specifications for Tree                  Maintenance Services, prepared by Ridgewood              Water, pursuant to Title 59

18-355    Award Contract – Tree Maintenance Services             (NTE $20,000) – Awards a contract to the low           bidder, Downes Tree Service, 65 Royal Avenue,          Hawthorne, NJ

18-356    Title 59 Approval – Cold Water Meters –                Approves the specifications for Cold Water            Meters and Accessories, prepared by Ridgewood         Water, pursuant to Title 59

18-357    Award Contract – Cold Water Meters (NTE                $199,279) – Awards a contract to the sole              bidder, Rio Supply, Inc., 100 Allied Parkway,       Sicklerville, NJ

18-358    Award Sole Source Provider Contract – Mapping           Software for Geographic Information Systems           (NTE $15,956) – Awards a contract to the sole          source provider, Bentley Systems, Inc., 686               Stockton Drive, Exton, PA

18-359    Authorize Change Order – Laboratory Analysis           Services (NTE $25,500) – Authorizes a change               order to the original contractor, Aqua Pro-              Tech Labs, 1275 Bloomfield Avenue, Bldg. 6,            Fairfield, NJ. The change order is necessary            due to additional water quality testing which           is required.

18-360    Cancel Water Utility Budget Appropriation –            Cancels a $1,000,000 water utility budget            appropriation for the purchase of bulk water             in order to credit it to surplus. This is to               offset the shortfall in water revenue which             was caused by a high level of precipitation            in 2018.

15.  ORDINANCES – INTRODUCTION

3694 – Amend Chapter 145 Fees – Adopt a Tree and               Memorial Benches – Sets fees for Adopt a Tree-          $450; Commemorative/Memorial Tree-$650; and           Commemorative/Memorial Bench-$850

3695 – Amend Chapter 190 – Land Use and Development -          Establish Regulations for Temporary Storage          Containers – Establishes regulations for                 temporary storage containers in the Village          including the size, signage, location of                placement on property, what may/may not be                stored in the containers, no lighting or                electrical in the containers, maintenance of        the containers, and enforcement. It also                requires a permit for the containers, with a            maximum time of 395 days that the container may         be located on a property.

3696 – Amend Chapter 145 – Fees – Fees for Temporary           Storage Containers – Establishes fees for               temporary storage containers at $25 for the            first 30 days, and then $150 for each 6-month          period thereafter, for a maximum of two 6-month        periods

3697 – Amend Chapter 145 – Fees – Graydon Pool                 Membership Fees – Establishes fees for 2019 and           2020 as follows: clarifies that the cost for a        guest sponsored by a Ridgewood resident seasonal   member is $15/guest/day; the cost for a guest           who is a Resident Non-Member of Graydon Pool           is $15/guest/day; a guest pass for a guest                sponsored by a non-Ridgewood resident seasonal         adult member is $20/guest/day; and the cost for         a coupon book (with 11 guest passes)for                Ridgewood resident adult seasonal members is            $150

 

16.  ORDINANCES – PUBLIC HEARING

 

3687 – Amend Chapter 145 – Fees – Day Camp Fees

3688 – Amend Chapter 145 – Fees – Graydon Pool                 Membership Fees and Tennis Membership Fees

3689 – Amend Chapter 265 – Vehicles and Traffic – Stop        Signs at Claremont Road and Cantrell Road

3690 – Amend Chapter 265 – Vehicles and Traffic – Stop         Signs at Fairmount Road and Upper Boulevard

3691 – Amend Chapter 190 – Land Use and Development –          Zoning in B-1 and B-2 Business Districts

3692 – Establish Licensing for Barbershops,                    Hairdressing, Cosmetology, and Nail Salons

3693 – Amend Chapter 145 – Fees – Fees for Licenses for   Barbershops, Hairdressing, Cosmetology and Nail         Salons

17.  RESOLUTIONS

THE FOLLOWING RESOLUTIONS, NUMBERED 18-361 THROUGH

18-384 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL.  THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:

18-361    Approve 2019 Village Cash Management Plan -            Annual resolution which approves the Cash           Management Plan and Policy.  This Cash                Management Plan is to be used as a guide for           Village officials when depositing and                  investing the Village’s funds.   

18-362    Designate Official Newspapers for 2019 -              Annual resolution which designates The Record         and the Ridgewood News, and the Gannett Co.,            Inc. (the parent company of both newspapers)           as the official newspapers of the Village of        Ridgewood

18-363    2019 Annual Meetings Statement - Annual                resolution which sets the schedule for the             Village Council Meetings for 2019

18-364    Award Contract – Preparation of 2019 Village           Council Meeting Minutes ($9.00/page/NTE         $20,000) - Awards a contract for preparation         of the 2019 Village Council Meeting minutes       to Caitlin Powers, 413 Van Emburgh Avenue,           Ridgewood, NJ as the sole quote

18-365    Award Contract Under U.S. Communities                  Cooperative Alliance Contract – Stationary             Emergency Generator – Fire Department (NTE             $17,738) – Awards a contract under a U.S.             Communities Cooperative Alliance Contract to           Graybar, 80 Huyler Street, Teterboro, NJ

18-366    Award Professional Services Contract – Risk             Management Consultants (NTE $60,000) - Awards           a Professional Services contract under a

          no-bid contract to Brown and Brown Metro,              LLC, 56 Livingston Avenue, Roseland, NJ. The              hiring of a Risk Management Consultant is           required under the Joint Insurance Fund’s              bylaws.

18-367    Award Professional Services Contract –                 Employee Assistance Program (NTE $5,000) -            Awards a non-exclusive Professional Services              Contract to West Bergen Mental Healthcare,              120 Chestnut Street, Ridgewood, NJ for an               Employee Assistance Program

18-368    Award Professional Services Contract –                 Software for Finance Department (NTE $21,539)         - Awards a no-bid Professional Services                   Contract to Edmunds & Associates, 301 Tilton               Road, Northfield, NJ. The required Pay to               Play forms have been filed with the Village            Clerk’s Office.

18-369    Award Professional Services Contract –                 General Banking Services – Awards a fair and              open Professional Services Contract from             1/1/19 through 12/31/21 to Valley National            Bank for General Banking Services

18-370    Approve 2018 Budget Transfers - Annual                 resolution which transfers money in the 2018            budget from departments which have excess           funds to those departments which do not have              adequate funds

18-371    Approve 2019 Temporary Budgets - Approves              the 2019 Temporary Budgets for the General            budget, the Water Utility budget, and the               Parking Utility budget, which will fund               Village operations prior to the adoption of            the 2019 Budget

18-372    Cancel Grant Receivables – Cancels a total of           $9,967 in unexpended grant funds that expired        on 12/31/17

18-373    Cancel General Capital Ordinance Balances –            Cancels a total of $1,570,381.37 in                  unexpended ordinance balances due to projects          that are now completed or have changed in               scope

18-374    Authorize Execution of Community Development            Block Agreement – Purchase of Tables for           Patrick A. Mancuso Senior Center – Authorizes      the Village Manager to execute the Community           Development Block Grant agreement and                  authorizes the CFO to sign all Bergen County            vouchers in connection with this purchase

18-375    Endorse Application for Community Development           Block Grant – Family Promise – Sheltering               Programs - Confirms endorsement of a                   $25,000 CDB grant. This resolution does not            obligate the financial resources of the                Village but will expedite the expenditure of            Community Development funds.

18-376    Authorize Application for and Accept                   Additional Grant Funding from Bergen County            Municipal      Alliance Grant (2018–2019) –                 Authorizes an application for additional              Municipal Alliance grant funding in the                  amount of $3,552 and accepts this one-time              additional grant funding to provide Drug and            Alcohol Awareness programs

18-377    Authorize Application for and Accept Grant             Funding from Bergen County Municipal Alliance         Grant (2019-2020) - Accepts a Municipal                Alliance Grant in the amount of $11,677 for             the 2019-2020 program year. This grant                 provides for Drug and Alcohol Awareness                    Programs for the community.

18-378    Adopt Amendments to Athletic Fields and                Recreational Facilities Use Policy – Adopts            various amendments to the Athletic Fields and         Recreational Facilities Use Policy, which has        been endorsed by the Fields Committee and the           Parks, Recreation and Conservation Board and            previously adopted by the Ridgewood Board of            Education

18-379    Accept Donation – Bench and Nature Garden at            Irene Habernickel Family Park – Accepts a               donation from resident George Wolfson of a           commemorative bench and nature garden at the               Irene Habernickel Family Park. Mr. Wolfson             has complied with requirements of the                 Village’s donation policy.

18-380    Extend Suspension of Ordinance for Certain              Illuminated Signs in Central Business                  District - Extends the suspension of the           ordinance for certain illuminated signs in            the Central Business District to June 30,               2019

18-381    Appoint Joint Insurance Fund Commissioner –            Appoints Heather Mailander, Village                   Manager/Village Clerk, as the JIF                     Fund Commissioner for 2019   

18-382    Appoint Public Agency Compliance Officer

          (P.A.C.O.) - Designates Heather Mailander,             Village Manager, as the P.A.C.O. for the             Village of Ridgewood for the calendar year            2019

18-383    Designate Redeveloper and Authorize Execution           of Redevelopment Agreement – Block 3809, Lots         12 & 13 – Hudson Street Parking Lot  -                Designates Epic Management, Inc., 136 11th               St., #1, Piscataway Township, NJ as the                Redeveloper and authorizes the execution of            the Redevelopment Agreement with Epic                 Management, Inc. in accordance with the                Redevelopment Law. This also designates Epic           Management, Inc. (the Redeveloper) as the               redeveloper of the Redevelopment Area of               Block 3809, Lots 12 & 13.

18-384    Award Professional Services Contract –                 Professional Architectural and Historic                Preservation Services for Exterior and                    Interior Rehabilitation of Graydon Pool                  Restrooms (NTE $27,350) – Awards a no-bid               Professional Services Contract to Connolly &            Hickey, 2 North Union Avenue, 2nd Floor,                Cranford, NJ. The required Pay to Play forms               have been filed with the Village Clerk’s               Office.

THE FOLLOWING RESOLUTIONS, NUMBERED 18-385 THROUGH

18-388, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:

18-385    Accept Settlement Agreement – Affordable               Housing

18-386    Title 59 Approval – Train Station Parking         Expansion

18-387    Award Contract – Train Station Parking                 Expansion (NTE $290,943.50)

18-388    Endorse Application for Community Development           Block Grant – Village of Ridgewood – Ramp for      Zabriskie-Schedler House

18.  Comments from the Public (Not to Exceed 5 minutes per person)

19.  Resolution to go into Closed Session

20.  Closed Session

     Personnel – PBA Negotiations

21.  Adjournment

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