Bid Notice - Train Station Coffee Bar at Ridgewood Train Station


Sealed bid proposals will be received by the Village of Ridgewood, in the Level Three Conference Room at the Village Hall, 131 North Maple Avenue, Ridgewood, New Jersey 07451 on Tuesday, March 19, 2019 at 10:00 a.m. prevailing time, and then publicly opened and read aloud for following project:

“Train Station Coffee Bar at the Ridgewood Train Station Building

May 1, 2019 through April 30, 2022”

       The Village of Ridgewood is seeking a vendor to provide coffee services with simple food (ala grab and go style) in a designated space in the Train Station Building between the hours of 5:30 am and 10:30 am Monday through Friday to commuters utilizing the Train Station.  The selected vendor shall remunerate the Village of Ridgewood for the exclusive use of the designated space on a monthly basis.  The term of the lease shall be for 3 years, with an option to renew for two (2) additional years.  

Specifications and bid forms may be obtained by mail from the office of the Engineering Division, Department of Public Works, 131 North Maple Avenue, Ridgewood, New Jersey 07451, telephone (201) 670-5500, extension 238.  Documents may be examined or picked up in person between the hours of 8:30 a.m. and 4:30 p.m. at the Engineering Division, Department of Public Works, Village Hall, 131 North Maple Avenue, Ridgewood, New Jersey 07450, Monday through Friday.  Prospective bidders requesting bid documents be mailed to them shall be responsible for providing their own postage/delivery service remuneration.   No Specifications and/or Proposal forms shall be given out after 4:30 p.m. on Friday, March 15, 2019. 

Prices quoted must be net and exclusive of all federal, state and local sales and excise taxes.  Bids may be submitted in person or by mail.  Mailed bids shall be addressed to the Office of the Village Clerk.  The Village assumes no responsibility for loss or non-delivery of any bid to the bid opening location sent to it prior to the Bid opening.

Each bid must be enclosed in a sealed envelope with the name of the bidder thereon and endorsed, "Train Station Coffee Bar at the Ridgewood Train Station Building May 1, 2019 through April 30, 2022" and must be accompanied by the following: either a certified check, cashier's check, or Bid Bond (Schedule B), drawn to the order of the Village of Ridgewood for $500; a Consent of Surety (Schedule A); a Corporation or Partnership Statement (Schedule C); a Non-Collusion Affidavit  (Schedule D); a Statement of Responsibility (Schedule E); and the Disclose of Investment Activities in Iran (Schedule I).    Any award or awards may be made at a later or subsequent time or meeting of the Village Council.  All required schedules, that is Schedule A, B, C, D, E, and I, are required to be submitted on the forms enclosed in the bid documents.  No other forms will be accepted.

There will be a non-mandatory site walk through scheduled for Tuesday, March 12, 2019 at 10:00 am at the Train Station Building.

All bids submitted shall contain a copy of the bidder’s New Jersey Business Registration Certificate.

The successful bidder shall furnish and deliver to the Village of Ridgewood a performance and payment bond (Schedule F) in the amount of $3,000.00 plus one and one half (1½) month’s rent for the first year, as security for the faithful performance of the Contract.  In lieu of a performance and payment bond, the Village will accept cash as security.   Additionally, the successful bidder shall furnish policies or Certificates of Insurance required by the Contract.  In default thereof, said checks and/or bid bond and the amount represented thereby shall be forfeited to the Village of Ridgewood as liquidated damages, not as a penalty. 

Proposals submitted by Bidders and/or Bidder's Insurance Company(ies) not chartered in the State of New Jersey, must be accompanied by proper certificate(s) from the Secretary of State, indicating that such Bidders, Bidder's Insurance Company(ies), and/or Surety Company(ies)'s is (are) authorized to do business in the State of New Jersey.  The Village of Ridgewood reserves the right to reject any or all bids, to waive any informalities or to accept a bid which, in its judgment best serves the interest of the Village. No bids may be withdrawn for a period of sixty (60) days after the date and time set for the opening of bids.

"BIDDERS ARE REQUIRED TO COMPLY WITH THE REQUIREMENTS OF N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.  A complete statement as to these requirements is included in the specifications."

By Order of the Village Manager