Village Council Public Meeting Agenda 20191211

VILLAGE OF RIDGEWOOD VILLAGE COUNCIL
REGULAR PUBLIC MEETING
 DECEMBER 11, 2019  :   8:00 P.M.
 

1.   Call to Order - Mayor

2.   Statement of Compliance with the Open Public       Meetings Act

3.   Roll Call - Village Clerk

4.   Flag Salute and Moment of Silence

5.   Acceptance of Financial Reports

6.   Approval of Minutes

7.   Proclamations

     NONE

8.   Swearing-In of Police Officer James Bigos

9.   Awards to Police Officers

     A.   Service at Motor Vehicle Accident – Sgt. Kyle           Finch, Patrol Officers Jack Knudsen, Brandon             Donnelly, Kyle Monton, Patrick Daly and Glen              Rock Police Sgt. Greg Carter 

     B.   MADD Awards – Most DWI Arrests in Ridgewood -           Police Officers: Keith Killion, Kyle Monton,             and Kyle Scarpa

Pursuant to Chapter 3-19 of the Code of the Village of Ridgewood, Manner of Addressing Council, and Chapter

3-20, Decorum, the Village Council meetings shall be conducted in the following manner:

 

Manner of Addressing Council

 

Persons other than Council members may be permitted to address the Council in the proper order of business. A person present may, upon recognition by the Chair, be heard either upon ordinances upon second reading or at the time of petitions and oral communications from the public and at such other times as the Council may, by majority vote of those present, specifically permit. No person shall address any remark or question to any specific Council member, nor shall any person be permitted to address the Chair while a motion is pending. A Council member may, through the Chair, respond to any communication or address received pursuant to this section.

Decorum

 

Any person who shall disturb the peace of the Council, make impertinent or slanderous remarks or conduct himself in a boisterous manner while addressing the Council shall be forthwith barred by the presiding officer from further audience before the Council, except that if the speaker shall submit to proper order under these rules, permission for him to continue may be granted by a majority vote of the Council.

10.  Comments from the Public (Not to exceed 3              minutes per person - 40 minutes in total)

11.  Village Manager's Report

12.  Village Council Reports

13.  ORDINANCES – INTRODUCTION – RIDGEWOOD WATER

     NONE

14.  ORDINANCES - PUBLIC HEARING – RIDGEWOOD WATER

     NONE

15.  RESOLUTIONS – RIDGEWOOD WATER

THE FOLLOWING RESOLUTIONS, NUMBERED 19-394 THROUGH

19-409 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL.  THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:

19-394    Title 59 Approval – Laboratory Analysis                Services – Approves the specifications for            Annual Laboratory Analysis Services prepared             by the Ridgewood Water Department, pursuant               to Title 59

19-395    Award Contract – Laboratory Analysis Services           (NTE $386,336) – Awards the second year of a            two-year contract to the sole responsible              bidder, Aqua Pro-Tech Laboratory, 1275                 Bloomfield Avenue, Building 6, Fairfield, NJ

19-396    Title 59 Approval – Annual PFAS Laboratory              Analysis Services – Approves the                      specifications for Annual PFAS Laboratory               Analysis Services prepared by the Ridgewood               Water Department, pursuant to Title 59

19-397    Award Contract – Annual PFAS Laboratory                Analysis Services (NTE $91,000) – Awards the               second year of a two-year contract to the               lowest responsible bidder, SGS North America,       201 Route 17 North, Rutherford, NJ

19-398    Title 59 Approval – Cold Water Meters –                Approves the specifications for Cold Water            Meters prepared by the Ridgewood Water                    Department, pursuant to Title 59

19-399    Award Contract – Cold Water Meters (NTE                $199,279) – Awards the second year of a two-           year contract to the lowest responsible                    bidder, Rio Supply, Inc., 100 Allied Parkway,          Sicklerville, NJ

19-400    Title 59 Approval – Tree Maintenance Services           – Approves the specifications for Tree                   Maintenance Services for Ridgewood Water            prepared by the Ridgewood Water Department,              pursuant to Title 59

19-401    Award Contract – Tree Maintenance Services             (NTE $40,000) – Awards the second year of a            two-year contract to the lowest responsible            bidder, Downes Tree Service, 65 Royal Avenue,        Hawthorne, NJ

19-402    Title 59 Approval – Servicing and Repair of            Potable Water Pumping Facilities – Approves               the specifications for Servicing and                 Repair of Potable Water Pumping Facilities                prepared by the Ridgewood Water Department,             pursuant to Title 59

19-403    Award Contract – Servicing and Repair of               Potable Water Pumping Facilities (NTE                $400,0000) – Awards the second year of a two-              year contract to the sole responsible bidder,        William Stothoff Company, Inc., 110 River               Road, Flemington, NJ

19-404    Title 59 Approval – Furnishing and Delivering           Sodium Hypochlorite Solution – Approves the              specifications for Furnishing and Delivering               Sodium Hypochlorite Solution prepared by the               Ridgewood Water Department, pursuant to Title          59

19-405    Award Contract – Furnishing and Delivering             Sodium Hypochlorite Solution (NTE $111,735) –        Awards the first year of a two-year contract             to the lowest responsible bidder, Miracle               Chemical Company, 1151B Highway 33,                    Farmingdale, NJ

19-406    Title 59 Approval – Water Billing and Data              Collection Services – Approves the                     specifications for Water Billing and Data              Collection Services prepared by the Ridgewood       Water Department, pursuant to Title 59

19-407    Award Contract – Water Billing and Data                Collection Services (NTE $237,395) – Awards            the third year of a three-year agreement to            the sole responsible bidder, Computil, Inc.,               30 Controls Drive, Shelton, CT

19-408    Authorize Agreement – Emergency                        Interconnection – Borough of Waldwick –                Authorizes an Emergency Interconnection                    Agreement with the Borough of Waldwick, 63             Franklin Turnpike, Waldwick, NJ, as required           by the NJ Department of Environmental                  Protection

19-409    Authorize Change Order – Improvements to               Linwood and Cedar Hill Wells (NTE $14,390.59)         – Authorizes a change order to the original               lowest responsible bidder, William Stothoff               Company, Inc., 110 River Road, Flemington,             NJ. This change order is necessary for the            installation of the well pump and                     appurtenances at the Cedar Hill Replacement               well, in order to place the new well into               production.

16.  ORDINANCES – INTRODUCTION

3762 – Amend Chapter 190 - Establish Rules and                Regulations for Winter Door Enclosures for                 Existing Restaurants – Establishes rules and           regulations for winter door enclosures for                  existing restaurants during January and February   of each year

3763 – Amend Chapter 145 – Fees – Parking Rates –              Establishes new parking rates in parking lots          and on the streets of the Central Business                District and at the Park and Ride parking lot

3764 – Amend Chapter 265 – Vehicles and Traffic –              Parking in Cottage Place and Cottage Place Annex          Parking Lots – Establish Open Parking Spots for          Both Lots – Establishes long term parking at          both the Cottage Place and Cottage Place Annex          parking lots, which is open to shoppers, diners,     and Central Business District employees, on a        first come, first served basis each day

3765 – Amend Chapter 190 – Land Use and Development –          Permit Instructional Schools in OB-1 and OB-2          Zones – Amends this ordinance to allow for               Instructional Schools in the OB-1 and OB-2 Zones       on Route 17

3766 – Amend Chapter 265 – Vehicles and Traffic –              Establish Village Employee Parking Zone –                 Chestnut Street – Establishes a Village employee        parking zone on the west side of Chestnut              Street, along the southbound direction in front          of the Village-owned buildings, from 5:00 a.m.          to 1:00 p.m., Monday through Friday

3767 – Bond Ordinance – Amend Title and Purpose of        Previous Bond Ordinance #3392 to Purchase of             Pickup Truck with Snowplow and Accessories for            Water Pollution Control Facility – Amends the             title and purpose of Ordinance #3392 from a             sludge truck to a pickup truck with snowplow and       accessories for use by the Water Pollution                 Control Facility

3768 – Amend Chapter 265 – Vehicles and Traffic –             Parking Permit for Two-Wheeled Motorized               Vehicles in Park and Ride Lot and Garber Square           Train Station Lot – Amends this section of the         Village Code to provide spaces for permit               parking of two-wheeled vehicles in both the          train station lot and the Park and Ride lot.          Also establishes permit parking spaces for five        two-wheeled vehicles at each location.

3769 – Amend Chapter 145 – Fees – Two-Wheeled Motorized   Vehicles – Establishes the fees for two-wheeled            vehicles parking at the Train Station or Park           and Ride at $375 annually.

3770 – Amend Chapter 265 – Vehicles and Traffic –              Establish Multi-Space Parking Meter Kiosk Sites           – Establishes separate parking meter kiosk sites       for streets and parking lots  

17.  ORDINANCES – PUBLIC HEARING

3755 – Police Department Salary Ordinance

3757 – Amend Chapter 265, Vehicles and Traffic –               Parking Restrictions in Hawes School Area

3758 – Amend Chapter 105 – Animals – Definition of        Kennel

3759 – Amend Chapter 105 – Animals – Cat Licensing

3760 – Amend Chapter 145 – Fees – Cat Licenses

3761 – Amend Chapter 190 – Land Use and Development –          Winter Door Enclosures for Restaurants

18.  RESOLUTIONS

THE FOLLOWING RESOLUTIONS, NUMBERED 19-410 THROUGH

19-439 ARE TO BE ADOPTED BY A CONSENT AGENDA, WITH ONE VOTE BY THE VILLAGE COUNCIL.  THERE IS A BRIEF DESCRIPTION BESIDE EACH RESOLUTION TO BE CONSIDERED ON THE CONSENT AGENDA. EACH RESOLUTION WILL BE READ BY TITLE ONLY:

19-410    Approve 2020 Village Cash Management Plan -            Annual resolution which approves the Cash           Management Plan and Policy.  This Cash                Management Plan is to be used as a guide for           Village officials when depositing and                  investing the Village’s funds. 

19-411    Designate Official Newspapers for 2020 -              Annual resolution which designates The Record         and the Ridgewood News, and the Gannett Co.,            Inc. (the parent company of both newspapers)           as the official newspapers of the Village of        Ridgewood

19-412    2020 Annual Meetings Statement - Annual                resolution which sets the schedule for the             Village Council Meetings for 2020

19-413    Award Contract – Preparation of 2020 Village           Council Meeting Minutes (NTE $9/page;               $20,000 total) - Awards a contract for             preparation of the 2020 Village Council           Meeting minutes to Caitlin Powers, 413 Van        Emburgh Avenue, Ridgewood, NJ as the sole          quote

19-414    Award Contract – HVAC Replacement – 33            Douglas Place (NTE $26,275) – Awards a               contract to the lowest responsible quote to          DeSesa Engineering Company, Inc., 83 Dorsa           Avenue, Livingston, NJ

19-415    Title 59 Approval – School Crossing Guard              Services - Approves the plans and                     specifications for Furnishing and Delivering           of Crossing Guard Services for Village School           Posts for the Ridgewood Police Department,             June 1, 2018 through July 31, 2019,                  inclusive, renewed for an Additional Year,              June 1, 2019 through July 31, 2020, inclusive      prepared by the Engineering Division, in                conjunction with the Ridgewood Police                  Department, pursuant to Title 59

19-416    Award Contract – School Crossing Guard            Services (387,369.45) – Awards the second        year of a two-year contract to All City       Management Services, Inc., 10440 Pioneer          Boulevard, Suite 5, Santa Fe Springs, CA

19-417    Title 59 Approval – 2020 Concession -                  Refreshment Service – Graydon Pool –              Approves the plans and specifications for        Concession Refreshment Services – 2019,           2020, The Water’s Edge Café, Graydon Pool,        prepared by the Department of Parks and        Recreation, pursuant to Title 59  

19-418    Award Contract – 2020 Concession Refreshment           Service – Graydon Pool – Awards the second           year option to Michael Sims, Mellsworth          Foods, Inc., 102 East Main Street, Ramsey,        NJ. The guaranteed rental revenue will be        $9,500 for the summer season

19-419    Title 59 Approval – School Bus                   Transportation Services – Day Camp –              Approves the plans and specifications for        Furnishing and Delivering of School Bus           Transportation Services for the Ridgewood         Department of Parks and Recreation, June 1,           2019 through May 31, 2020 prepared by the          Department of Parks and Recreation, pursuant           to Title 59

19-420    Award Contract – School Bus Transportation        Services – Day Camp (NTE $23,500) – Awards         the second year of a two-year contract to         the lowest responsible bidder, Trans-Ed,          Inc., 2 Industrial Parkway, Paterson, NJ

19-421    Title 59 Approval – Landfill Disposal of          Solid Waste – Approves the plans and             specifications for Landfill Disposal of        Solid Waste, prepared by the Sanitation           Division, pursuant to Title 59

19-422    Award Contract – Landfill Disposal of Solid       Waste (NTE $80.49/ton) – Awards a contract         for 2020 and 2021 to the lowest responsible         bidder, IWS Transfer Systems of NJ, Inc.,         300 Frank W. Burr Boulevard, Suite #39,          Teaneck, NJ

19-423    Award Contract Under State Contract – On-line           Auction of Surplus Property – Awards a                    Contract Under State Contract to Municibid,             1635 Market Street, Suite 1600, Philadelphia,       PA
19-424    Award Contract Under Sourcewell Cooperative            Purchasing Contract – Western Snowplow for             Ford F250 – Engineering Division (NTE                   $7,153.56) – Awards a Contract Under                    Sourcewell Cooperative Purchasing Contract to         FDR Hitches, 1173 Goffle Road, Hawthorne, NJ

19-425    Award Professional Services Contract – Risk             Management Consultants (NTE $60,000) - Awards           a Professional Services contract under a

          no-bid contract to Brown and Brown Metro,              LLC, 56 Livingston Avenue, Roseland, NJ. The              hiring of a Risk Management Consultant is           required under the Joint Insurance Fund’s              bylaws, and the required Pay to Play forms              have been filed with the Village Clerk’s               Office.       

19-426    Award Professional Services Contract –                 Employee Assistance Program (NTE $5,000) -            Awards a non-exclusive Professional Services              Contract to West Bergen Mental Healthcare,              120 Chestnut Street, Ridgewood, NJ for an               Employee Assistance Program

19-427    Award Professional Services Contract –                 Software for Finance Department (NTE                  $23,408.75) - Awards a no-bid Professional             Services Contract to Edmunds & Associates,              301 Tilton Road, Northfield, NJ. The required           Pay to Play forms have been filed with the               Village Clerk’s Office.

19-428    Authorize Additional Funding for Professional           Services Contract – Site Remediation – Hudson          Street Lot (NTE $125,000) – Authorizes                    additional funding be awarded to the original       contractor, First Environment, 91 Fulton                Street, Boonton, NJ. This additional funding            is necessary due to the fact that additional              work is necessary in order to address                  encountered contamination of soil on the                Hudson Street lot, as well as in assisting in           the disposal of excavated materials from the                site in a manner satisfactory to the NJ                  Department of Environmental Protection.

19-429    Authorize Change Order – Roofing of Graydon            Pool Buildings (NTE $3,300) – Authorizes a             change order to the original lowest quote              from Tri-State Roofing & Siding, LLC, 1022           Flora Street, Elizabeth, NJ. This change                order is necessary due to the fact that the            rafters and plywood on one of the buildings              are rotted and they have to be replaced prior        to the roofing on this building being done.  

19-430    Declare Property Surplus – 2003 Packer Truck            – Solid Waste Department – Declares this             property surplus and authorizes the Village             Manager to dispose of said property

19-431    Approve 2019 Budget Transfers - Annual                 resolution which transfers money in the 2019            budget from departments which have excess           funds to those departments which do not have              adequate funds

19-432    Approve 2020 Temporary Budgets - Approves              the 2020 Temporary Budgets for the General            budget, the Water Utility budget, and the               Parking Utility budget, which will fund                Village operations prior to the adoption of            the 2020 Budget

19-433    Accept Donation – Ridgewood Baseball Softball           Association (RBSA) – Fall Maintenance Program           for Various Village Athletic Fields – Accepts       a donation from the RBSA, valued at $16,000,              who will hire Tri-County Property                      Maintenance, 22 Aspen Way, Oakland, NJ to              perform an extensive fall maintenance program         on the following fields: lower Citizens Park,          Habernickel Park, Veterans Field – southeast,          southwest, north, the baseball diamond, and             lower Hawes. The RBSA does not have any                applications before any Village Boards or            Committees.

19-434    Request Legislature to Establish Study                 Commission to Review the Open Public Records            Act (OPRA) – Requests the State Legislature               to establish a Study Commission to review and      examine the effects of OPRA on local                   government and use the findings to perform a            comprehensive reform of OPRA

19-435    Request Bergen and Passaic Counties to                 Establish a Wildlife Management and Action             Plan – Requests Bergen and Passaic Counties              to establish a Wildlife Management and Action         Plan which will provide for the conservation                of wildlife and control of wildlife species             populations, including coyotes and deer, on            all county properties

19-436    Authorize Execution of Grant Agreement – NJ            Urban and Community Forestry Stewardship           Grant – Tree Inventory – Authorizes the                Village Manager and other necessary Village               Officials to execute a Grant Agreement for a            tree inventory

19-437    Authorize Execution of Grant Agreement – It            Pays to Plug In: NJ’s Electric Vehicle                    Workplace Charging Grant – Authorizes the              Village Manager and other necessary Village               Officials to execute a Grant Agreement for an           electric vehicle charging station

19-438    Appoint Joint Insurance Fund Commissioner -            Appoints Heather Mailander, Village                   Manager/Village Clerk, as the JIF                     Fund Commissioner for 2020

19-439    Appoint Public Agency Compliance Officer               (P.A.C.O.) - Designates Heather Mailander,             Village Manager/Village Clerk, as the                    P.A.C.O. for the Village of Ridgewood for the       calendar year 2020

19-440    RIDGEWOOD WATER - Authorize Change Order –             Design and Construction Administration of               Granular Activated Carbon Treatment System at         Carr Treatment Facility (NTE $50,340.50) –            Authorizes this change order which is                  necessary due to additional work including             extension of deadlines for the work being              done; owner request to redesign pump house              roof to overhang instrument panels; and              credit for error in hourly rate charges.

THE FOLLOWING RESOLUTION, NUMBERED 19-441, WILL BE CONSIDERED SEPARATELY AND READ IN FULL:

19-441    Endorse Ridgewood Public Library Reimagine             Project and Commit Municipal Funding

19.  Comments from the Public (Not to Exceed 5 minutes per person)

20.  Resolution to go into Closed Session

21.  Closed Session

     A.   Personnel – Annual Review of Village Manager

     B.   Legal – Potential Litigation

22.  Adjournment

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